The Production Administrative Assistant serves as the primary administrative support to the Executive Producer of a syndicated morning talk show while also assisting with day-to-day production operations. This role supports multiple aspects of the show’s production workflow, including guest coordination, studio operations, research assistance, and intern supervision.
The position plays a key role in ensuring a smooth production environment by supporting producers, hosts, guests, and studio teams throughout rehearsals and tapings. The Production Administrative Assistant also helps coordinate logistical elements of studio operations and contributes to maintaining an organized and professional guest experience.
What You Will Do
Administrative & Production Support
Provide administrative support to the Executive Producer, including scheduling, coordination, and general production assistance.
Assist producers with research related to upcoming segments and guest appearances.
Coordinate communication between production staff to support daily show preparation and execution.
Digital & Social Media: Create, schedule, and publish content across social media platforms
Studio & Guest Coordination
Assist on the studio floor with hosts, guests, and producers during rehearsals and live or taped segments.
Greet and escort guests upon arrival and ensure they are directed to the appropriate locations within the studio.
Manage dressing room preparation and oversee transitions between shows or segments.
Coordinate with production staff to ensure smooth transitions between segments during tapings.
Studio Operations Support
Monitor studio load-in and communicate any operational issues to the production team.
Work with security and guest services teams to troubleshoot logistical or access issues as they arise.
Assist with rehearsals involving hosts and guests to support segment preparation.
Internship Program Support
Serve as the internship supervisor for the production department.
Train, mentor, and manage show interns, providing guidance on production processes and daily responsibilities.
Assign tasks and ensure interns gain meaningful exposure to the production environment.
Basic Qualifications
Minimum of one year of television production experience
Strong organizational and administrative skills with the ability to manage multiple tasks and priorities simultaneously.
Excellent communication and interpersonal skills, with the ability to interact professionally with guests, hosts, production staff, and external partners.
Ability to work both independently and collaboratively in a fast-paced, deadline-driven broadcast environment.
Flexibility to support rehearsals, tapings, and evolving production schedules as required.
Demonstrated ability to build and maintain strong working relationships across multiple levels of employees, clients, and external partners.
Working knowledge of production coordination and studio operations within a television or media production environment.
Strong guest relations skills with a professional and service-oriented approach.
Strong problem-solving skills and the ability to adapt quickly in a live or taped production setting.
Ability to collaborate effectively with production, security, and guest services teams to support seamless studio operations.
Preferred Qualifications
Prior experience in television production, studio operations, or media environments.
Required Education
Bachelor’s degree or equivalent experience required
The hiring range for this position in New York is $56,600 to $75,900 per year. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.