Editorial Office Manager, New York

Job Description

The role

The New York editorial office manager will be part of the US managing editor’s office with  responsibility for day-to-day administrative operations of the FT’s New York headquarters as well as providing assistance with similar functions in the other major US  bureaus, particularly Washington, DC and San Francisco.  This role will also provide executive level support to the US Managing Editor.

Key responsibilities:

• Tracking the US editorial budget, alongside the US Managing Editor and Assistant US managing editor
• Handling executive assistant duties for the US Managing Editor
• Liaising with both the UK Managing Editors’ office and finance teams 
• Overseeing editorial expenses, including processing and approving vendor invoices  for payment, managing the corporate cell phone list, courier accounts, approving travel requests etc
• Collaborating with the assistant US Managing Editor on a range of personnel issues, including onboarding new employees and editorial staff arriving from overseas offices; and helping with annual awards submissions 
• Working with reporters to set up in-office meetings 
• General management of newsroom logistics, including seating arrangements, handling our subscriptions, maintaining newsroom supplies
• Participate in the planning and execution of in-office team events, including arranging newsroom drinks, ordering meals for meetings, sending ad hoc gifts, and setting up meetings for visitors 
• Ad hoc projects and tasks as required

Job Requirements

Essential skills and experience:

• Experience of providing first class executive assistant support
• Good organisational skills 
• Exemplary computer skills 
• Ability to multi-task various priorities, while maintaining the utmost service level
• Ability to calmly manage multiple stakeholders across multiple locations
• Ability to maintain confidentiality
• Ability and willingness to work from our New York office during regular business hours
• Excellent written and verbal communication skills
• We are looking for a friendly, dedicated and professional employee who can run the office seamlessly

Please submit your application by the end of the day, Tuesday 1st October 2024. 

Salary range

A reasonable estimate of the salary range for this role is $75,000 to $85,000. To ensure pay fairness, the successful candidate will be offered a salary within the estimated salary range based on a number of considerations including but not limited to: skill set; experience and training; certifications; and other business and organisational needs. This position is represented by the News Guild.

Benefits

Our benefits vary depending on location, but we are committed to providing best in class perks across all our offices as well as an inclusive environment to develop your career. Examples of our benefits include; generous annual leave allowances, medical cover, enhanced caregiver packages, subsidised gym memberships and Giving Back opportunities. Full details of our benefits can be found here.

How we work

Our hybrid setup means staff are encouraged to come into the office Tuesday to Thursday. Our New York office is located on Hudson Street between Greenwich Village and Soho.

Our commitment to diversity and inclusion in the workplace

The FT is committed to providing an inclusive working environment for all. We are an equal opportunities employer who seeks to recruit and appoint the best talent regardless of age, gender, ethnicity, disability, sexual orientation, gender identity, socio-economic background, religion and/or belief. We believe that a supportive workplace is one where employees feel they can be themselves at work and have the flexibility they need to meet their personal needs. 

Please let us know if you require any reasonable adjustments as part of the application process or to enable you to attend an interview. If you would like to discuss your requirements, or have any questions, please contact a member of our HR team who will be happy to help. 

About the Financial Times

The FT has an uncompromising mission: delivering independent, quality information, news and services to individuals and companies around the globe. It’s the cornerstone of our reputation and the heart of our ambitions for the future. But for our people, the FT offers so much more than what we do. FT people come from all kinds of backgrounds and work across a huge range of disciplines and locations, and find an empowering, warm and welcoming culture that values curiosity and rewards smart, ambitious thinking. Those who are willing to unite around our mission and live our values will find plenty to challenge, inspire and interest them. Like the audiences we serve, no two FT people are the same; but together we help our audience be better informed and understand the world around them. It’s a job that’s never mattered more, and a career that can take you anywhere you want to go.

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